Delivery notes:
Automation
and reconciliation with AI

Optimise how your business manages goods delivery and documentation. Dost makes it easier to generate, track, and reconcile every delivery note, ensuring transparency and accuracy across your procurement workflow.

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What is a delivery note?

A delivery note is a commercial document that accompanies a shipment of goods. It lists the items delivered but excludes pricing information. Typically, both the sender and the recipient keep a copy, which serves as proof of delivery and receipt.

Delivery notes are widely used in B2B logistics, supply chain operations, and any process involving goods dispatch. They're essential for validating that what was ordered matches what was received.

How to create a delivery note:

Include sender and receiver information

Add delivery date and reference

List products and quantities

Leave space for recipient signature

Send digitally or include with shipment

Discover more

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Why automate delivery notes with Dost?

Dost allows you to capture and manage delivery notes with AI-driven efficiency:

Auto-generation: Create delivery notes from scanned orders or invoices

Real-time matching: Compare delivery notes to POs and invoices instantly

Digital archive: Central storage with full traceability

ERP integration: Sync with your ERP, accounting, or procurement system

Audit-ready: Maintain complete delivery logs for compliance

Delivery note vs Invoice

Feature

Delivery note

Invoice

Includes prices?

Yes

Legal document?

Not mandatory

Legally required for payment

Purpose

Confirms delivery of items

Requests payment for delivered items

Signed by receiver?

Yes

Not always

Supports reconciliation?

Yes

Use both documents to enable automated three-way matching and avoid disputes with suppliers. Learn how Dost automates three-way matching of delivery notes, POs, and invoices.

“With Dost we can do all the work we did for a week, in a matter of minutes. And in an automated way.”

Samuel Nájera

Head of Accounting & Treasury, VICIO

“The impact has been enormous. Dost helped us completely change the approval flow. The financial team is happy to no longer manage invoices manually.”

Jaume Pedró

Finance Manager, Housfy

"What surprised me most about Dost was their ability to adapt to our specific requirements. We didn't have to change our processes; we just had to improve them."

Josep Boqué

Finance Director, IASO

Benefits of using delivery notes in your workflow

Proof of delivery: Document physical receipt of goods

Dispute reduction: Avoid confusion on received vs ordered quantities

Faster reconciliation: Match with invoice and PO for faster approvals

Integrated records: Centralise delivery, invoice, and payment data

Supplier collaboration: Provide transparency throughout the supply chain

Reconciliation accuracy: Improve invoice reconciliation with clear delivery data

Speed up month-end

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Frequently asked questions

Everything you need to know about delivery notes.

What is a delivery note used for?

To document the physical delivery of goods and provide proof of receipt.

Is a delivery note legally required?

It is not mandatory by law, but strongly recommended for supply chain transparency.

Can I automate delivery notes with Dost?

Yes. Dost can generate, store, and match delivery notes to other documents using AI.

What’s the difference between a delivery note and an invoice?

A delivery note confirms goods delivery without prices; an invoice requests payment and includes pricing.

What information should be on a delivery note?

Sender and recipient data, order reference, delivery date, list of items and quantities, and a space for recipient signature.

Delivery notes:
Automation
and reconciliation with AI

What is a delivery note?

How to create a delivery note:

Why automate delivery notes with Dost?

Delivery note vs Invoice

Feature

Delivery note

Invoice

“With Dost we can do all the work we did for a week, in a matter of minutes. And in an automated way.”

“The impact has been enormous. Dost helped us completely change the approval flow. The financial team is happy to no longer manage invoices manually.”

"What surprised me most about Dost was their ability to adapt to our specific requirements. We didn't have to change our processes; we just had to improve them."

Benefits of using delivery notes in your workflow

Frequently asked questions

Accounts Payable

Accounts Receivable

Help

Contact Us

What is a delivery note?

How to create a delivery note:

Why automate delivery notes with Dost?

Delivery note vs Invoice

Feature

Delivery note

Invoice

“With Dost we can do all the work we did for a week, in a matter of minutes. And in an automated way.”

“The impact has been enormous. Dost helped us completely change the approval flow. The financial team is happy to no longer manage invoices manually.”

"What surprised me most about Dost was their ability to adapt to our specific requirements. We didn't have to change our processes; we just had to improve them."

Benefits of using delivery notes in your workflow

Frequently asked questions

Accounts Payable

Accounts Receivable

Help

Contact Us

hello@dost.io

+34 623 065 355