What is an eInvoice?

An eInvoice, short for electronic invoice, is a digital document issued, transmitted, and received in a structured data format. Unlike PDFs or scanned paper invoices, eInvoices can be automatically processed by both the sender’s and recipient’s systems without manual intervention.

This makes e invoicing a key component of digital transformation in finance. In the European Union, e invoicing EU regulations have accelerated adoption, requiring structured formats and secure channels for B2B and B2G transactions.

How the e-invoicing process works step-by-step

The e invoicing process is typically as follows:

Creation

The supplier generates the invoice using eInvoicing software or ERP.

Validation

The system checks for mandatory fields, format and tax compliance.

Transmission

The invoice is sent through a secure eInvoice network or PEPPOL.

Reception

The buyer’s system receives the eInvoice and begins automated processing.

Archiving

The invoice is stored digitally in accordance with legal requirements.

This structured, secure, and trackable flow makes e invoicing EU compliant and highly efficient.

Benefits of using online
e-invoicing systems

Adopting an e invoice online solution offers numerous business benefits:

Faster processing and reduced payment delays

Fewer errors due to automation and validation rules

Cost savings in printing, mailing, and manual handling

Real-time visibility into invoice status

Better compliance with fiscal regulations in the EU and beyond

These advantages apply whether you are a small business or a multinational enterprise.

Take the next step toward e-invoicing

The shift to einvoicing is accelerating across Europe. Businesses that adopt compliant e invoice solutions today gain a competitive edge tomorrow. Avoid penalties, reduce costs, and gain financial clarity with digital invoicing.

Get started with eInvoicing

What is e-invoicing in the EU?

EU countries are leading the shift to e invoicing EU models, with B2G eInvoicing now mandatory across most public sectors. Many countries are also introducing B2B eInvoicing obligations, including: