Automatic reconciliation of invoice, delivery note and order

Say goodbye to hand-dotting lines, opening multiple tabs at once, and wasting time comparing your documents. The ability to automate the reconciliation of invoices, delivery notes, and orders is here.

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What is the invoice reconciliation process and how does it work?

A standard invoice reconciliation process includes:

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Receiving the invoice

From a supplier, typically in PDF, paper or e-invoice format.

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Matching documents

Comparing invoice details with the purchase order and goods received note.

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Identifying discrepancies

Flagging issues such as incorrect pricing, quantities, or missing items.

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Resolving discrepancies

Communicating with suppliers or internal teams to correct errors.

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Approving for payment

Once the invoice is verified, it is approved and processed for payment.

“The impact has been enormous. Dost helped us completely change the approval flow. The financial team is happy to no longer manage invoices manually.”

Jaume Pedró
Finance Manager, Housfy
Testimonial logo

What is automated invoice reconciliation, and why is it better?

Automated invoice reconciliation leverages AI and machine learning to compare invoice data against POs and delivery notes in real-time. This reduces manual effort and minimises human error.
Benefits of automatic reconciliation include:
Faster processing times
Reduced operational costs
Improved accuracy
Real-time reporting and alerts
Enhanced compliance and audit trails
By automating the way you reconcile invoices, you free up your finance team to focus on strategic tasks and streamline the supplier reconciliation process.

Manual vs automated invoice reconciliation:
what’s the difference?

Manual reconciliation

Automated invoice reconciliation

Feature
Speed
Slow
Fast (real-time)
Error Risk
High
Low
Exception Handling
Manual
AI-driven
Suitable For
Small volumes
Medium to large-scale operations
Integration with ERP
Limited
Seamless

Optimise your supplier reconciliation process today

Ready to modernise your AP department? An automated invoice reconciliation system could save your team hundreds of hours each year. It ensures compliance, builds supplier trust, and gives you full visibility over company spend.
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Frequently asked questions

Everything you need to know about automatic reconciliation.
How can I automate the reconciliation of invoices?
You can implement invoice automation software that integrates with your ERP. Look for features like OCR with AI-powered, 3-way matching, and exception handling.
What does automatic reconciliation mean?
It means using technology to reconcile invoices without human intervention, unless there are exceptions.
Is invoice reconciliation only relevant for large companies?
No. Any business with regular supplier invoices benefits from an automated invoice reconciliation system.
What’s the best way to reconcile an invoice quickly?
Using automated tools that perform 3-way matching between invoices, POs and goods received notes is the fastest and most accurate approach.
What are the risks of not reconciling invoices properly?
Potential overpayments, fraud, compliance failures, and strained supplier relationships.

Still have questions?

Can’t find the answer you’re looking for? Please chat to our team.
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