how Dost solves it
AP automation
for retail
From document chaos to clean, automated AP reconciliation
END-TO-END FINANCE AUTOMATION IN RETAIL AND STORE CHAINS
Retail means thousands of invoices, multiple locations and suppliers, all moving at once. Errors, delays and missed discounts hit margins directly — and in retail, there's no room for waste. That's why retail AP automation is no longer optional for teams that want to stay in control.
Where invoice volume, multi-store complexity and seasonal peaks expose every gap in manual AP processes.
Retailers handle invoices from hundreds of suppliers — each in a different format, with different tax requirements and line-item structures. Vendor invoices, credit notes, returns and delivery receipts all require accurate processing and reconciliation without exceptions.
Differences between invoices, purchase orders and goods received notes are a constant source of friction. Without an automated invoice management system, catching and resolving these discrepancies before they reach the books is a manual, time-consuming task that falls entirely on the AP team.
Black Friday, Christmas, summer sales — in retail, volume spikes are predictable but still punishing. A finance team that handles 1,000 invoices a week can't suddenly process 3,000 without errors. High volume invoice processing requires automation, not extra headcount.
Invoice approval in retail involves store managers, regional directors and central finance — all with different schedules. Without electronic invoice approval software, invoices wait for days, payment terms are missed and supplier relationships suffer.
Each store may have its own local suppliers and contracts. Without multi store software that consolidates everything into a single view, the finance team works in the dark — unable to see the full picture of spend, payables or supplier performance.
From document chaos to clean, automated AP reconciliation
Dost processes the same volume of invoices in December as in January — with the same precision and without additional headcount. Your team reviews exceptions, not every document.
Dost automatically cross-checks every supplier invoice against purchase orders and delivery confirmations, flagging discrepancies in real time so your team can resolve them before payment runs.
Configure approval rules by store, region, invoice type or amount. Approvers get notified instantly and can review and approve from any device — so invoices move at the speed of your business, not your inbox.
A single dashboard for all stores, all suppliers and all invoice statuses — segmented by location, category or supplier. The CFO sees everything; the store manager sees what they need.
Beyond AP, Dost automates customer invoicing, payment matching and cash collection — giving your finance team a complete, real-time view of the full financial cycle.
Our clients live in the Microsoft universe and we were looking for an AP solution that would truly integrate — no friction, no custom development. Dost delivered exactly that. What surprised me most was the speed: very quickly we had our first clients up and running. The partner team is with you every step of the way.
At FeedbackGround we support growing companies and we’re always looking for the best tools to complete our offering. Dost fitted perfectly: AP automation ready to connect with SAP, no unnecessary complexity. It’s not just a technical integration — it’s a partner you genuinely enjoy building with.
We’ve been implementing Sage 200 for over a decade and we know where mid-sized finance teams struggle. When we discovered Dost, it was immediate: this is what our clients have been asking for without knowing it. Today we offer it as a natural part of our proposal — our clients eliminate the manual work that frustrated them most, and we close projects with a recurring revenue component we didn’t have before.
With Dost, what took 9 days is now done in just 3. Our team can focus on higher-value tasks.
The impact has been enormous. Dost helped us completely change the approval flow. The financial team is happy to no longer manage invoices manually.
What surprised me most about Dost was their ability to adapt to our specific requirements. We didn't have to change our processes; we just had to improve them.
What used to take our team an entire week now happens in minutes — and nobody needs to check anything twice.
Dost gave us something we'd never had before: clean month-end closes and data we can actually trust.
With Dost, what took 9 days is now done in just 3. Our team can focus on higher-value tasks.
The impact has been enormous. Dost helped us completely change the approval flow. The financial team is happy to no longer manage invoices manually.
What surprised me most about Dost was their ability to adapt to our specific requirements. We didn't have to change our processes; we just had to improve them.
What used to take our team an entire week now happens in minutes — and nobody needs to check anything twice.
Dost gave us something we'd never had before: clean month-end closes and data we can actually trust.
At FeedbackGround we support growing companies and we’re always looking for the best tools to complete our offering. Dost fitted perfectly: AP automation ready to connect with SAP, no unnecessary complexity. It’s not just a technical integration — it’s a partner you genuinely enjoy building with.
We’ve been implementing Sage 200 for over a decade and we know where mid-sized finance teams struggle. When we discovered Dost, it was immediate: this is what our clients have been asking for without knowing it. Today we offer it as a natural part of our proposal — our clients eliminate the manual work that frustrated them most, and we close projects with a recurring revenue component we didn’t have before.
Our clients live in the Microsoft universe and we were looking for an AP solution that would truly integrate — no friction, no custom development. Dost delivered exactly that. What surprised me most was the speed: very quickly we had our first clients up and running. The partner team is with you every step of the way.
